We build a custom AI proposal engine trained on your agency’s voice, case studies, and process — then hand it back to you. Respond to more RFPs in less time, without sounding like anyone else.
Creative and professional services agencies don’t lose RFPs because they lack capability. They lose because proposals are slow, generic, and consuming the wrong people’s time.
A competitive RFP takes 8 to 12 hours of senior time — strategy, writing, editing, formatting. That’s a full day of billable capacity gone. Per proposal.
Under deadline pressure, proposals default to filler. Evaluators have read a thousand proposals that “understand your unique needs.” Yours needs to be the one that proves it.
The real cost isn’t the RFPs you write — it’s the ones you skip. When proposals take this long, you’re leaving work on the table you’d have won.
Technology Translated isn’t an off-the-shelf AI tool you figure out yourself. It’s a custom proposal engine we build specifically for your agency — trained on your methodology, your case studies, your pricing, and your voice — then handed to your team to run.
Built inside ArcStone’s own proposal process first. Proven in production before it was offered to outside clients. You’re getting something battle-tested, not beta.
| What we’re building for you | What this isn’t |
|---|---|
| Custom AI system in your voice | Off-the-shelf software anyone can buy |
| 4-stage workflow: fit, intel, questions, draft | Generic AI writing tools |
| Knowledge base from your cases + team bios | A replacement for human judgment |
| Ongoing refinement from your win/loss data | Ongoing proposal writing labor |
| CRM pipeline integration | Web development or design services |
Every RFP runs through four stages before a single word of the proposal gets written.
Reads the solicitation. Scores your fit against each evaluation criterion. Recommends go/no-go and the strongest positioning angle before you spend a minute writing.
Surfaces your differentiation against likely competitors. Tells you what the issuing organization actually weights in their scoring.
Generates the clarifying questions your team should ask before drafting — and explains why each one improves your competitive position.
Section-by-section draft in your agency’s voice, pulling your actual case studies, matching your team to the engagement, weighted to the evaluation rubric. Word, PDF, or on-screen.
From first call to your first live proposal — in about a week of elapsed time, requiring 2–4 hours of yours.
We map your current RFP process, proposal volume, win rate, and bottlenecks. We identify what makes your agency’s work genuinely different from everyone else bidding the same opportunities.
We gather your brand voice, methodology, case studies, team bios, pricing framework, and boilerplate library. We organize, structure, and upload everything into your private environment.
We write your custom system prompt and run a live RFP through all four stages before handoff. We refine until outputs are indistinguishable from your best work.
We train your team in 30 minutes. The engine keeps improving — win/loss data, new case studies, new team members all feed back in. It gets more accurate over time, not less.
One recommendation. One fallback path. Both roads lead to a running engine.
Recommended
Option A · Start here
We build the engine together. Deep discovery, custom knowledge base, live calibration, team training, and ongoing refinement from your real proposal data.
$5K–$14K
one-time setup
Scope and complexity dependent
+ $500–$1,500/month retainer
Option B · See results first
Zero upfront cost. We run one full RFP cycle together. If you win, we share in the value. The best entry point if you want proof before committing.
10–20%
of project value won
Per deal · no minimums
Natural on-ramp to Option A
Technology Translated starts where the proof of concept lives — creative and agency services — and expands from there.
Now · Core market
You run on a proprietary methodology and compete for board-governed procurement. The engine encodes your process so proposals demonstrate it, not just claim it.
Now · Core market
Agencies selling persuasion should have the most persuasive proposals in the room. Your engine knows your campaigns, your clients, and your wins — and deploys them strategically.
Now · Core market
RFPs for digital work reward specificity. The engine matches your past projects to the opportunity, surfaces the right team members, and frames your approach in the language evaluators score against.
Next · Expanding
Solo and small-team operators with high proposal volume and no BD infrastructure. Fit scoring and intelligence-gathering map directly to foundation and government funding cycles.
Later · Broader market
Strategy, HR, L&D, financial advisory — any firm whose revenue depends on winning competitive proposals. Same core problem, different vocabulary. The engine adapts.
Later · Broader market
Highly formatted, compliance-heavy RFPs with explicit scoring rubrics. The engine is built for that structure — weighting language to criteria, sourcing credentials accurately, never fabricating.
If your question isn’t here, the discovery call is the right place. We’ll tell you honestly whether this is a fit before either of us commits to anything.
Book a call →Book a 30-minute discovery call. We’ll learn your current process, show you what the engine looks like in practice, and tell you exactly what it would take to build yours.